Author Instructions

Submission Guidelines

  • Please use the ECOC 2022 paper template.
  • The maximum paper length is 3 pages + one extra page for references.
  • Papers should be submitted electronically in PDF format through the submission system.
  • Upon submission,
    • select the Sub-Committee (SC) and sub-topic that best describe the technical scope and content of your paper.
    • select your preference for oral or poster presentation (oral only, poster only, oral or poster). The ECOC technical programme committee is free to choose any presentation type independent of your choice.
    • as student: choose if you would like to participate in the competition for the best student paper award (oral and poster). You must be the presenting author.
    • the complete author list including first & last names, affiliations and email addresses must be provided.
  • Acknowledgement of the submission will be sent to the submitting author only. If you do not receive the email within 24 hours, please contact us at: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Revised versions of the paper can be uploaded until the submission deadline.
  • Acceptance/rejection notifications will be sent to the submitting author only.
  • Note: Demo papers are handled like regular papers. Please select "Demo Zone" under category upon submission.
  • The postdeadline paper submission is now closed.

Accepted Papers

  • Presenting authors have to participate to the conference on site. Remote presentations are only possible in case of covid-related legal restrictions prohibiting on-site participation.
  • Accepted paper must be associated to at least one author registered to the conference. Each registered author can present at most two accepted regular papers.
  • Only the papers that are correctly associated to a registered author will be included in the final programme.
  • The full version of the included papers will be published as part of the Technical Digest, complete with ISBN reference number and available to all conference delegates, and will be submitted for inclusion into Optica Publishing Group’s platform, IEEE Xplore and other Abstracting and Indexing (A&I) databases.

Template & Paper Guidelines

The ECOC 2022 template can be downloaded here or on the submission site. We advise to use the Word template for best adherence to the required paper style.

ECOC 2022 Word Template
ECOC 2022 PDF Template
ECOC 2022 LaTeX Template

Papers must fulfil the following requirements:

  • Use the provided template and the included styles for formatting.
  • The maximum paper length is 3 pages + one extra page for references.
  • Complete author list with first and last names including affiliations.
  • Corresponding author email address is mandatory. Further email addresses are optional.
  • Self-contained abstract with a maximum length of 45 words.
  • Appropriate copyright statement following the abstract. ©2022 The Author(s).
  • The references should have the Optica format as in the examples given in the template.

What do you need to do? The TPC appreciates high quality papers that…

  • Comply fully with the official template.
  • In the title, be concise and avoid abbreviations and acronyms.
  • In the abstract, briefly identify the field, the novelty and relevance of the work (≤ 45 words).
  • In the introduction,
    • clearly state the research topic and its relevance to the community.
    • clearly state the state-of-the art.
      • Correctly identify the nearest prior state-of-the-art through citations.
      • Acknowledge the contributions of other groups to the state-of-the-art through citations.
      • Avoid unnecessary self-citations.
    • clearly state technical/scientific problem and communicate what is missing to solve it (some call it the “however” paragraph).
    • concisely state the novelty or what is solved/shown and give numbers whenever possible (some call it the “in this paper” paragraph).
  • In the main text,
    • provide an original solution not previously published in journals or at other conferences.
    • clearly justify implementation choices in consideration of the application requirements.
    • provide sufficient details to enable the work to be reproduced by others, including a clear description of structure and principle in addition to the results.
    • include quantitative claims, and fair and unbiased comparisons to previous work.
    • include quantities with the relevant number of significant digits, units, and errors.
    • use the International System of Units (SI), symbols and abbreviations.
    • provide a comprehensive discussion of the results.
    • directly support the claimed novelty with the presented results and go beyond a simple iteration of previous work.
  • Use figures, which are
    • either single-column and double-column. Follow the examples in the template as a guideline.
    • clear and legible, even after printing in black and white (the use of a vector format is recommended).
    • self-explanatory and do not require a reference to the main text to be understood.
    • showing graphics or schematics of the investigated devices, setups or configurations.
    • correctly labelled on all axes with correct units where applicable.
  • Use tables, which are either single-column and double-column. Follow the examples in the template as a guideline.
  • In the conclusions, summarise the key ideas and the novelty, and support them by numbers.
  • In the reference section,
    • provide citations following the prescribed Optica style.
    • give full reference details including all authors, title and full journal or conference name.
    • include a reasonable list of references to put your work into context.

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